Post: Clerk to Governors (20 hours per week, Term Time only, Paid Weeks 44.67)
Salary: £20,000 – £25,000 Pro-rata. Dependent upon experience (Level 4)
Would you like to be part of a dedicated Governor Support team, based in Wolverhampton, which has a wealth of knowledge and specialists to support schools, academies and Multi Academy Trusts? We deliver tailored services to ensure that the bespoke support required for each school/academy/trust is provided at a consistent high quality level.
For Governing Boards to function effectively and to fulfil the increasingly complex range of responsibilities they must discharge, it is vital that their meetings are efficiently called and clerked and that action is taken promptly upon all decisions and resolutions. The Governor Services Department makes a valuable contribution to the preparation of Governor meetings and the follow-up work. We can also provide authoritative and impartial advice on procedures and other matters to ensure that you are not exposed to challenge over the validity of your proceedings. The Department has detailed up to date knowledge of legislation and the operation of the School Governance Regulations.
With advice and support from School Governance Advisors (SGAs) and/or the Governor Services Manager, advise the Governing Board on governance legislation, best practice and procedural matters, including committee structures, self-evaluation and statutory policies. Where necessary, we have access to appropriate legal advice, support and guidance.
Work effectively with the Chair and Headteacher to prepare a purposeful agenda which takes account of the DfE, LA and Diocesan issues and is focused on school improvement. Including liaison in preparing and distributing the agenda papers as required by legislation or other regulations.
Record the attendance at meetings (and any apologies) ensuring meetings are quorate and take appropriate action in relation to absences, including advising absent Governors of the date of the next meeting.
Clerk any Governing Board meetings/committees and draft accurate minutes of these, including recording all decisions accurately and objectively with timescales for actions and send to the Chair and Headteacher for approval. Once approved, circulate minutes, along with the agenda and papers for the next meeting, to the Governing Board.
Advise Governors and appointing bodies in advance of the expiry of a Governor’s term of office, so elections or appointments can be organised in a timely manner.
Assist with elections of Parent and Staff Governors, give procedural advice and chair the part of the meeting where the Chair of the Governing Board is elected.
Maintain and regularly review records and archive materials. These may include signed minutes and correspondence, Governor Membership and committee details, register of pecuniary interests, Disclosure and Barring checks, training and attendance records. Ensure any required action is advised to the Chair, Governing Board or relevant authorities.
Assist in the production of the Governing Board Year Planner, which includes an annual calendar of meetings and the cycle of agenda items for meetings of the governing Board and its committees.
This post would ideally suit someone who can work flexibly throughout the week and with Local Authority, School/Academy administration experience, who is comfortable working both independently and also as part of a team.
All working patterns will be considered. Full training and support will be provided. Flexible working patterns are essential. Business hours are variable throughout the week and may include mornings, afternoons and evenings. A full clean driving license and own vehicle is essential.
CV’s accepted. The post is subject to pre-employment checks including an enhanced DBS check.
For an informal chat to find out more about the role, please contact Davina De-Bear on 01902 203995.
Closing date: Applications will be reviewed on a regular basis.